Exporting mentions is an easy way to save and share your media monitoring data. Exports provide you with a simplified overview of your mentions in email, Excel, Word, PDF, or Report PDF format.

Exports are great if you only need information about mentions in a specific time period and/or source such as Twitter, Reddit, YouTube, etc.

How to export mentions in Mediatoolkit?

When you click on the Export tab in the main toolbar, a new window will appear (pictured below).

There are 3 steps for creating exports. We’ll explain each in the following chapters.

Step 1: Selecting query/folders, time period, and sources to export mentions

In step 1, you’re going to choose parameters for your export. 

You can create exports based on a specific query, or you can analyze the entire folder. Also, you can select a time period of mentions you want to analyze. 

The last option to choose from is Source type. Here you can select whether you want to export mentions from all sources you’re tracking, or you only need data for a specific source (e.g. Twitter). 

This option is great because it enables you to focus on a specific source if you want to.

For example, if you notice that you’re getting more negative reactions on Twitter compared to other sources, you can easily export mentions from Twitter and find the root of the problem. Also, you can create a Report PDF, based solely on these mentions, which will help you get a visual overview of the situation.

Step 2: Choosing the export type

Mediatoolkit offers five types of exports. 

Here’s what each option means:

  • Mentions in the email: If you choose this option, you’ll receive a list of every mention for selected query/folder and time period. Every mention has a hyperlink (which will lead you to the online article) and a short summary beneath it.
  • Excel: Provides detailed information about the metrics of each mention that was generated for the selected query/folder in a specific time period.
  • PDF: You’ll receive a PDF file consisting of mentions distributed by the day they were published. A short summary and hyperlink to the article are included. You can check out the example of PDF export here
  • Word: Overview of mentions distributed by the day they were published. A short summary and hyperlink to the article are included. 
  • Report PDF: A report PDF consists of graphs showing metrics used by Mediatoolkit for the analyzed time period and selected query/folder. You can choose from Basic and Advanced reports. See the example of a Report PDF here.

Step 3: Filtering or adding data

This step will vary depending on the export format you choose.

For example, if you choose to receive your mentions in the email, you can sort them to appear depending on their reach, virality, or date. On the other hand, if you choose to receive your mentions in PDF you can add images, stats, numbers, etc.

Also, you can add email addresses of colleagues in your organization so you can share exports with them.

When you’re done setting up parameters, you can download the exports or have them sent to your email.

To sum up

Exports are a great option for you if you need to analyze your mentions quickly and share them with your colleagues. Also, they can help you with analyzing mentions from individual sources without having to create custom reports. 

If you want to automatize your exports in Mediatoolkit, you can schedule digests. That way you’ll be able to receive your mention overviews on a daily, weekly, or monthly basis. 

The only difference is that with digests you can’t opt to receive mentions from specific sources.

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